What is the first step to take when sharing or transmitting organizational data?

Determining the sensitivity level of the data is the crucial first step when sharing or transmitting organizational data. This assessment helps in understanding how to handle the data appropriately. Knowing the sensitivity level informs whether specific security measures need to be applied, such as encryption, restrictions on who can access the data, or the method of transmission chosen.

For example, highly sensitive data might need to be encrypted before it is sent or may require alternative transmission methods that offer more security than standard email. By categorizing data based on its sensitivity, individuals can ensure compliance with regulatory standards and organizational policies, mitigating the risk of data breaches and protecting both the organization and its stakeholders.

Considering other options, while encrypting data is important, it should come after understanding its sensitivity level to decide if encryption is necessary. Notifying a supervisor may be prudent in certain situations but isn’t a primary step for every data-sharing scenario. Lastly, sending data via email is a common method but should be evaluated based on the sensitivity of the information being shared, reinforcing why recognizing the sensitivity level first is essential.